POLARKON is committed to understanding and addressing the needs and expectations of its stakeholders, including employees, contractors, clients, regulatory bodies, and local communities, through an effective Occupational Health & Safety Management System (OHSMS) compliant with ISO 45001:2018.
Leadership and Worker Participation
Leadership and Commitment
Top Management demonstrates leadership by:
Integrating OHS management into the company’s strategic direction and business processes.
Ensuring adequate resources, competence, and authority to implement this policy.
Promoting consultation and active participation of workers and their representatives in all aspects of the OHSMS.
Policy Statement
POLARKON’s policy is to;
Provide and maintain safe and healthy working conditions to prevent work-related injury and ill health.
Eliminate hazards and reduce OHS risks through proactive risk management.
Fulfil all applicable legal, statutory, and client specific OHS requirements in Türkiye, the European Union, and the United States.
Continually improve the OHSMS to enhance overall performance.
Engage and consult workers and contractors in safety planning, hazard identification, and decision-making processes.
This policy is communicated internally to all employees and made available to interested parties.
Planning
POLARKON systematically identifies hazards, assesses risks, and determines controls for all design and operational activities.
Hazard Identification: Conducted during engineering design, fabrication process planning, and on-site construction stages.
Risk Assessment: Risks are evaluated using a structured risk matrix and managed through the hierarchy of controls.
Legal and Other Requirements: A compliance register is maintained and periodically reviewed.
Objectives and Programs:
Achieve zero Lost Time Injuries (LTI).
Conduct 100% of required safety inductions and refresher trainings.
Maintain OHS audit closure rate ≥ 95%.
Report and investigate all near misses to prevent recurrence.
Support
Resources: POLARKON provides sufficient human, technical, and financial resources to maintain and continuously improve the OHSMS.
Competence and Awareness: All personnel are trained and competent for their assigned tasks. Specialized training (e.g., work at height, crane operations, hot work, confined space entry) is provided as required.
Communication: Safety information is communicated through toolbox talks, digital channels, safety boards, and regular meetings. Communication is conducted in Turkish, English, and German as applicable to ensure understanding across regions.
Operation
Operational controls are established and maintained for all critical tasks, including:
Construction safety (scaffolding, working at height, rigging plans, equipment inspection).
Permit-to-work systems for hot work, confined spaces, and electrical tasks.
Emergency response plans are developed for each facility and project site. Drills are conducted periodically, and lessons learned are incorporated into improvement plans.
Performance Evaluation
Monitoring and Measurement: Leading and lagging indicators such as LTIR, TRIR, incident frequency, audit scores, and training completion rates are tracked.
Internal Audits: Conducted periodically to verify compliance with the OHSMS and ISO 45001 requirements.
Management Review: Senior management reviews OHS performance at least annually to ensure ongoing suitability, adequacy, and effectiveness.
Improvement
POLARKON fosters a culture of continuous improvement through:
Corrective and preventive actions following incidents, nonconformities, and audit findings.
Worker suggestions and H&S committees.
Benchmarking against industry best practices and client standards.
Policy Review
This policy shall be reviewed annually or when significant organizational, operational, or legal changes occur. It is approved and endorsed by the Managing Director, who retains ultimate responsibility for its implementation and continual improvement.
